This Data Protection Notice (“Notice”) sets out the basis on which Grow Remote (“Grow Remote”, “we”, “our” or “us”) of Kinvara, Co. Galway will use the Personal Data you provided when applying for a training programme (the “Application”) This Notice details how Grow Remote will process your personal Data for the purpose of providing and administering the training programme you have selected.
The Personal Data provided by you will be held solely for the purposes of the administration of the training programme. Grow Remote will collect and process the Personal Data that you provide throughout and after completing your training programme. (e.g. name, contact details, PPSN, logins to the eCollege environment, IP Address, participation, progress, assessment, certification, outcomes etc.).
Grow Remote may also receive Personal Data about you from the Laois Offaly ETB. The Personal Data, which is received may consist of your PPSN, name, address, email, phone, mobile, date of birth, gender, supports required and employment support Group.
2. HOW AND WHY WE PROCESS YOUR PERSONAL DATA
This section details how (“legal basis”) and why (“purposes”) we process your Personal Data:
Legal basis: it is necessary to process your Personal Data to enter into and perform our contract with you to provide the training programme including for the following purposes:
to create your profile on the Grow Remote online learning environment, allowing you to access courses
to allow tutors, assessors and/or administrators to contact you to provide support and/or monitor your progress
to monitor and oversee your training programme course and to ensure the smooth running of your learner relationship with your tutor,
to monitor and oversee the performance of the Grow Remote online learning environment as an online learning service and ensure the service continually improved;
to allow access to third party applications which support your learning and certification, for example in undertaking practice tests,
to coordinate, take action (as necessary) and organise your training programme; and
to respond to you when we receive any correspondence from you.
IMPORTANT: if you do not provide us with your Personal Data so that we can process it for the above purposes, we will not be able to proceed with your training programme course and/or communicate with you as necessary in relation to your enrolment and/or your training programme.
3. DISCLOSURE OF YOUR PERSONAL DATA
We may disclose some or all of your Personal Data to the following parties: Grow Remote business units, Grow Remote agents or service providers and government and state authorities including in particular the Laois Offaly ETB and the Department of Education and Skills.
We may also disclose your Personal Data to third parties if we are under a duty to disclose or share your Personal Data in order to comply with any legal or regulatory obligation or request or to perform a public function.
4. HOW LONG WE KEEP YOUR PERSONAL DATA FOR
We will keep your Personal Data for the duration of your training programme and for a period of 2 years from when your training programme terminates. In some cases, we may need to retain your Personal Data for longer periods after you cease to be an training programme participant for compliance with legal obligations imposed on us or where we are a party to legal proceedings with you. Similarly, we may need to retain your Personal Data for longer periods after you cease to be an active training programme participant in order to meet the requirements of Awarding and Certification bodies. In each case, we will not keep your Personal Data for any longer than is necessary in accordance with applicable law.
5. YOUR RIGHTS
This subsection sets out the rights which you have to address any concerns or queries with us about our processing of your Personal Data:
Right of Access
Right to Object to Processing
Right to Rectification
The Right to Withdraw Consent
Right to Erasure
Right to Data Portability
Right to Restriction of Processing
Right to be Object to Automated Decision Making
You can exercise any of these rights by submitting a request to the Data Protection Officer: [email protected], Grow Remote, Kinvara, Co. Galway.
We will provide you with information on any action taken upon your request in relation to any of these rights without undue delay and at the latest within one month of receiving your request. We may extend this by up to 2 months if necessary, however we will inform you if this arises.
You have the right to lodge a complaint with the Office of the Data Protection Commissioner (21 Fitzwilliam Square South, Dublin 2, D02 RD28, Ireland) with regards to us processing your Personal Data..
6. CHANGES TO THIS NOTICE
We may amend this Notice from time to time, in whole or part, at our sole discretion. Any changes to this Notice will be effective immediately upon sending the revised Notice to you by e-mail or post.
If at any time we decide to use your Personal Data in a manner significantly different from that stated in this Notice, or otherwise disclosed to you at the time it was collected, we will notify you by e-mail, and you will have a choice as to whether or not we use your information in the new manner.
7. CONTACT US
If you have questions or concerns about this Notice, or if you wish to exercise any of your rights as a data subject, please contact the Grow Remote Data Protection Officer at [email protected], Grow Remote, Kinvara, Co. Galway.